Publishing a course makes it live. Every student on the course is sent an email invitation that adds the course to their calendar, and if the course is set up for timesheets, their Training Days are added too. Once a course is published, it can't go back to draft.
Publishing the Course
Select Training, then In-Person Courses, and open the draft course.
Check the details, dates and students are correct.
Select Publish course.
Read the confirmation and select Publish to confirm.
It names the course and explains that students will be notified and, if switched on, Training Days will be added to their timesheets.
The course status changes from draft to Upcoming. It moves to In progress on its first day and Finished after its last day.
What Your Students Receive
Each student is sent an email invitation with the course joining instructions attached. In Outlook and Gmail, it appears as a meeting invitation with Accept and Decline, and the course is added to their calendar with its name, location and times.
A one-day course is sent as one invitation.
A course with a regular pattern, such as three days in a row or every Monday, with the same times and place each day, is sent as one repeating invitation.
Any other course is sent as one invitation per date, so each day appears in the calendar with its own times and place.
NB: Make sure that you have an email address save on the person's profile if you want them to receive and email confirmation.
Use Case
Training managers and coordinators making a course live once the dates, venue and students are confirmed.
đĄ Tips
Students' Accept or Decline replies aren't recorded in Chime. If someone can't attend, remove them from the course.
If a student uses an email app that doesn't show invitations, they can open the attached calendar file to add the course themselves.
Add as many students as you can before publishing, but you can still add more afterwards.