When you add a site document, you choose the point in the day when people sign it, how often they need to sign it, and when it's available. This article explains each option so you can pick the right one.
When should the document be signed?
Option | What happens |
Sign at sign in | The document appears when the person signs in to site. They sign it as part of signing in. |
Sign at sign out | The document appears when the person signs out of site. |
At any time | The person gets a notification at the time you choose and can sign whenever suits them during the day. |
You can tick Sign at sign in and Sign at sign out together.
Using At any time
At any time works well for documents that you want to get out at certain times and not be limited to sign in and sign out times.
Under When should the document be signed?- Tick At any time.
Enter a Notification time (for example 11:00). People get a notification on the Chime app at this time.
The document also sits under the notification bell icon in the app until it's signed.
If someone hasn't signed it by the time they sign out, it appears as part of signing out so it isn't missed.
How often should the document be signed?
Once – each person signs it one time only.
Daily, Weekly or Monthly – each person signs it again each day, week or month they're on site.
When should this site document be available to sign?
Always – the document stays active until you deactivate it.
Between dates I choose – enter a From and To date. The document is only available between these dates.
You can change this later from the open document under Scheduling > Change.
Use Case
Anyone setting up a site document who wants to balance making sure it's signed against not slowing people down at the gate.
💡 Tips
Use Sign at sign in for anything people must read before starting work, such as RAMS.
Use At any time for briefings that can be read during the day. Unsigned documents still come up at sign out.
Use Between dates I choose for short-term notices, such as a road closure or a crane lift, so they disappear when they're no longer relevant.