Rounding rules are configurable settings that adjust sign-in and sign-out times to standard intervals for timesheets. They help simplify approvals and payroll processing while still keeping a record of the actual time worked.
For example, if an operative signs in at 07:39:24, you could apply a rule to round to the nearest 15 minutes, meaning the timesheet records 07:45. The system will still retain the true sign-in time alongside the rounded time for full transparency.
You can also create rules based on time ranges. For instance, anyone clocking in between 5:00am and 7:30am could be recorded as starting at 7:00am.
Rounding rules are flexible, so it’s best to start with one simple company-wide rule, test how it works, and then add additional rules as needed.
To set up a company-wide rounding rule
Select the System Settings tile.
From the list, select Rounding Rules.
Click the New Site-Wide Rule button.
A pop-up will appear – give your rule a name (e.g., “Sign-in and Out Rounding Rules”).
Select a cohort (or leave it as the default: Everyone).
Select the Add button to create a new rule.
A pop up will appear. First choose an option for the type of rule from the drop-down list:
Remove Seconds – removes seconds from times (e.g., 07:40:55 → 07:41).
Round to the Nearest ‘X’ Minutes – e.g., round to nearest 15mins (e.g 07:40:55 → 07:45)
Round Up/Down to the Nearest ‘X’ Minutes – choose whether times round up or down (e.g round up 07:40:55 → 07:45 or round down 17:09:20 → 17:00)
Specific Day/Time Range Rules – apply different rules on weekends or certain days.
Time Range Rounding – Set up time ranges e.g., anyone clocking in between 7:00–8:10am is recorded as 8:00am on their timesheet.
Depending on what type you have chosen, then fill in the details for your chosen rule, such as:
Minutes / Timeframe
Why you want your rule to be applied (in relation to other rules)
Whether you want it to apply to Sign in / Sign Out time
You can add additional rules if required – remember:
Rules are applied top to bottom like a waterfall system.
You can move rules up or down to adjust the order of application.
The preview details give you the 'rule' - the green clock signals it's for sign in. The red clock for sign out
When finished, click the Save button at the bottom right.
If required, you can also set up site-specific rules for individual projects.
Use Case
Rounding rules are usually set up by Super Users, sometimes with guidance from a Customer Success Manager during the initial setup. Once you’re confident, they’re easy to manage, edit, or delete as needed.
💡 Tips
Start with one company-wide rule to test how it works.
Don’t worry about making mistakes – rules can be edited or deleted anytime.
Keep in mind the order of rules matters (top is applied first, then the next).
Use time range rounding to align everyone to a common start time (great for payroll).
Remember: you will always see the actual time alongside the rounded time.