When you link Time Off to timesheets, approved time off automatically appears on your teams' timesheets with the appropriate hours. This eliminates manual timesheet adjustments and ensures accurate payroll processing.
How It Works
When setting up Request Types, you can choose to link them to timesheets by selecting a Pay Rate:
Paid Time Off (Separate Line): Creates a separate "Paid Time Off" line on the timesheet, clearly distinguishing holiday hours from worked hours
Standard (Same Line): Adds hours to the standard line as if the employee worked, but with no clock-in/clock-out data
When an employee's time off is approved, the hours automatically populate their timesheet for those dates based on their "Hours Per Day" setting in their time off policy (typically 8 or 9 hours).
Steps to Enable Timesheet Linking
Select the Time Off tile from the left-hand menu
Click the Request Types tab
Click on the request type you want to link (or create a new one)
Scroll down to the Pay Rate section
Select your preferred option:
Paid Time Off: Recommended – creates a separate line for clarity
Standard: Integrates into normal hours line
Click Save
From now on, when this request type is approved, it will automatically populate the timesheet.
💡 Tips
Choose Paid Time Off (Separate Line) if you want clear visibility between worked hours and leave on timesheets and payroll reports.