Time Off reports give you detailed data on who's off-site, time off trends, and allowances across your workforce. You can export this data to analyse patterns, plan resources, or share with stakeholders.
Available Reports
Who's Off-Site Report: Shows everyone who is off during a specific time period
Time Off by Request Type: Breaks down usage by category (annual leave, sick leave, etc.)
Steps to Access Reports
Select the Time Off tile from the left-hand menu
Click on the Reports tab at the top
Select the report you want to view from the list
Use filters to refine your data:
Date range
Person or cohort
Site or project
Request type
Status (approved, pending, etc.)
Review the data on screen
Click Export to download as Excel, CSV, or PDF
Steps to Export from Who's Off-Site Calendar
Go to Who's Off-Site tab
Use filters to show the exact data you want to export
Click the Export button at the top
Choose your format (Excel, CSV, or PDF)
The file will download with:
Person name
Request type
From and to dates
Duration
Comments (if any)
Use Case
This feature is predominantly used by:
Payroll/HR teams running reports for payroll processing, audits, or HR reviews
Super Users and Admin staff analysing time off trends and usage patterns
Directors and Senior Managers reviewing resource availability and planning
Finance teams needing time off data for financial reporting
Common use cases include:
Monthly payroll processing – exporting approved time off for the pay period
Year-end reviews – checking who has remaining allowance that needs to be used or carried forward
Resource planning – identifying busy periods when many people are off
Compliance audits – providing evidence of time off tracking and approvals
💡 Tips
Export reports regularly (weekly or monthly) to build a historical record of time off patterns
Use the date range filters to focus on specific periods like school holidays or busy seasons
Combine Time Off reports with timesheet reports for complete payroll data in your payroll export