The Who's Off-Site calendar gives you a visual overview of all approved time off across your company. The darker the day appears, the more people are off – making it easy to spot potential coverage issues at a glance.
View who is off site
Select the Time Off tile from the left-hand menu
Click on the Who's Off-Site tab at the top
View the calendar:
Each square represents one day
Light blue/grey: Few people off
Dark blue: Many people off
Hover over any day to see how many people are off
Click on any day to see:
Names of people who are off
The dates of their time off (from/to)
Duration of their absence
Use the filters at the top to refine what you see:
Filter by Year to view different holiday years
Filter by Site to see who's off at specific locations
Filter by Person to track a specific employee's time off
Filter by Trade or Employer to check coverage by skill or contractor
Use Case
This feature is predominantly used by:
Super Users and Admin staff who need company-wide visibility
Payroll/HR teams planning staffing levels and processing payroll
Site Managers checking coverage for their sites
Contract Managers ensuring adequate staffing for projects
Directors reviewing overall resource availability
It's particularly useful for planning periods like Christmas, summer holidays, or when multiple people request the same dates. The visual format makes it immediately obvious where potential coverage gaps exist.
💡 Tips
Check the calendar before approving time off to see if too many people are already off on those dates
Use the site filter to focus only on the locations you're responsible for
The calendar updates in real-time, so it always shows the current approved time off